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We are currently hiring for an Office Coordinator and Support Services Coordinator:

 

JOB POSTING: Office Coordinator

For a downloadable version of the job posting: Click here

We love adding members to our team of staff at OUTSaskatoon. If you agree with the following statements, we want you to apply:

You love organizing spaces, systems, and your time

  • When you see a mess you tackle it head on rather than running away from it or wishing you could set it on fire
  • You enjoy coming up with better organizational systems, whether it be an office supply cupboard, a database for donors, or the way we organize volunteers

You enjoy talking on the phone and can problem-solve in the moment

  • You can manage phone calls and determine who would be best to answer questions
  • If needed, you can figure out what information is needed so that you can give answers to an array of questions

You work best when working as a team, alongside a staff that is diverse in identities, personalities, and work styles

  • You thrive in a team environment and genuinely enjoy being a team member
  • You enjoy collaborating and the idea of group work doesn’t repulse you

About the Position

Hours: 37.5 Hours per week
Salary: $33,150 - $37,050
Benefits: Full benefits package after 3 months 

Deadline: We will be interviewing on an on-going basis until the position is filled. If you are interested in this position we encourage you to apply soon. 

OUTSaskatoon is a non-profit, charitable organization that believes in the equity of transgender, two spirit, intersex, lesbian, gay, bisexual, and queer people. We provide peer support and counselling, queer-specific education and resources, outreach, social gatherings and events, community referrals, and sexual health services. We support body, mind and spirit within a growing and changing community.

We are looking for a community-minded, compassionate, and eager individual to fill our position of Office Coordinator. The Office Coordinator supports the operations and information needs of assigned positions and programs by developing and applying appropriate clerical and administrative processes.

OUTSaskatoon is dedicated to building an organization that reflects the diversity of all we serve. This includes prioritizing applicants that are diverse in gender identity, sexuality, culture, and race. Please use your cover letter to tell us about yourself and your interest in working with OUTSaskatoon. Preferential consideration will be given to First Nations, Metis, and Two Spirit applicants. We rely on section 48 of The Saskatchewan Human Rights Code for this measure.

Tasks: 

  1. Provides administrative and coordination support including handling incoming and outgoing mail, drafting correspondence, agendas and meeting minutes, developing and maintaining databases, initiating invoices, and purchasing office supplies and equipment.
  2. Fields calls and messages on multi-line phone system, including the 1-800 line, providing immediate assistance where appropriate and forwarding calls when necessary.
  3. Work to build relations with our Indigenous community members and partners
  4. Provides technical support including setting up and operating a range of office and video equipment, documenting equipment handling procedures and training staff in these as required. 
  5. Coordinates the administrative aspects of cyclical processes related to programs and events including performance reviews, budgets, proposal submissions, etc.
  6. Receives and processes payments, donations, receipts, and ticket purchases according to the correct procedures
  7. Work with OUTSaskatoon’s Community Engagement and Events Coordinator to manage our volunteer program. Schedules volunteers and coordinator volunteer tasks. Maintains strong relationships with OUTSaskatoon’s diverse volunteer base.
  8. Assist with OUTSaskatoon’s Social Media strategy and management of website.
  9. Monthly statistical record-keeping and reporting and performance of other duties as

Assigned. 

What does a typical day at OUTSaskatoon look like?

  • You are one of the primary people who will answer the phone therefore you are confident and able to answer the majority of questions that are asked and are able to determine who on staff is best suited for each phone call.
  • You are organizing volunteers to run the drop-in, make buttons, fold pamphlets, or volunteer at events this means that you are successful at creating email blasts, you are efficient at communicating and coordinating shifts with volunteers.
  • You excel at delegation and are able to pre-plan and coordinate materials that volunteers may need for their duties
  • You are spending part of your day running our drop-in and you are compassionate and warm with folks who are visiting OUTSaskatoon for the first, fourth, or fiftieth time.
  • You work and communicate using harm reduction principles and are inclusive above all else.
  • You can put boundaries in place and are able to implement OUTSaskatoon policies and procedures when necessary.
  • You are processing donations, ordering office supplies, updating OUTSaskatoon’s website, and problem-solving administrative issues.
  • You are confident in your problem solving skills and love taking initiative in tackling administrative or organizational issues
  • You enjoy routine tasks and perfecting procedures and processes for your work.

Qualifications:

Required

  • A certificate or degree in office administration.
  • 1-2 years of relevant experience. Equivalent combinations of education and experience may be considered.
  • Experience with standard office equipment and ability to be the point-person for issues with equipment.
  • Proficiency with Microsoft word, excel, powerpoint, and publisher.
  • Proficiency with Google drive, docs, calendar, and sheets
  • Valid driver’s license and access to a vehicle.
  • Solid communication and interpersonal skills.
  • Independent decision making regarding day-to-day operations and strong problem-solving skills.
  • Ability and self-reflexivity to work in a team environment.
  • Organization and time management skills (able to multi-task and re-assess priorities).

Assets

  • Knowledge of queer and Indigenous communities, harm reduction, anti-oppression, and anti-racism approaches to community service delivery.
  • Experience working for community-based organizations and/or working in the queer community.
  • Experience with Nationbuilder websites.

 

Working Conditions: The incumbent works in an office environment. Shift and week-end work may be required. 
Job Term: This is permanent, full-time position at 37.5 hours per week.
To Apply: Please submit a detailed cover letter (applicants that do not include a cover letter will not be considered), a resume highlighting relevant education and work experience, and three references by email, mail, or fax to:

ATTN: Amanda Guthrie
education@outsaskatoon.ca
306-665-1224
Fax: 306-665-1280
201-320 21st St W
Saskatoon, SK S7M 4E6


JOB POSTING: Support Services Coordinator

For a downloadable version of the job posting: Click here

Are you looking for a dynamic role as a Community-Based Counsellor/Social Worker? If you agree with the following statements, we want you to apply:

You love working with LGBTQ2S+ folks and assisting with all kinds of diverse concerns

  • You are flexible and easy-going and able to navigate a wide range of tasks
  • You have a genuine interest in working with a wide range of individuals on complex issues and topics

You enjoy working in a harm reduction environment

  • You have a solid understanding of harm reduction and are able to put the model into practice
  • You can meet individuals were they are at

You are compassionate, thoughtful, and skilled at counselling

  • You are a good listener and you are trained to work with people one-on-one and in groups
  • You are self-reflective and able to navigate community-based and professional fields as needed

About the Position

Hours: 30 Hours per week (4 days)
Salary: $31,200 - $33,540 
Benefits: Full benefits package after 3 months

Deadline: We will be interviewing on an on-going basis until the position is filled. If you are interested in this position we encourage you to apply as soon as possible.

OUTSaskatoon is a non-profit, charitable organization that believes in the equity of transgender, two spirit, intersex, lesbian, gay, bisexual, and queer people. We provide peer support and counselling, queer-specific education and resources, outreach, social gatherings and events, community referrals, and sexual health services. We support body, mind and spirit within a growing and changing community. 

We are looking for a community-minded, compassionate, and eager individual to fill our position of Support Services Coordinator. The Support Services Coordinator provides counselling services to queer individuals, supplies phone-line and drop in peer counselling, and over sees peer-support services and training.

OUTSaskatoon is dedicated to building an organization that reflects the diversity of all we serve. This includes prioritizing applicants that are diverse in gender identity, sexuality, culture, and race. Please use your cover letter to tell us about yourself and your interest in working with OUTSaskatoon. Preferential consideration will be given to First Nations, Metis, and Two Spirit applicants. We rely on section 48 of The Saskatchewan Human Rights Code for this measure.

Tasks:

  1. Provides counselling services and referrals to queer individuals and their partners/friends/families.
  2. Runs 1-2 special interest support groups throughout the year: i.e. Coming Out Group, Support Groups for Parents and Friends.
  3. Supplies phone-line and drop-in peer counselling, referrals and information services.
  4. Oversees the peer support arm of OUTSaskatoon’s services including training for volunteers and staff, resources, manuals, and provision.
  5. Performs outreach activities including hosting tables at events and connecting with other organizations, as needed.
  6. Fields calls and messages on multi-line phone system, including the 1-800 line, providing immediate assistance where appropriate and forwarding calls when necessary.
  7. Supports drop-in and related services, including the coordination of drop-in programs, workshops, and gatherings; delivery of basic advocacy, resource, and referral services; and cleanliness and order of the drop-in space and kitchen.
  8. Participates in key events put on OUTSaskatoon (Pride, GLITTER, AIDS walk, etc.)
  9. Completes monthly statistical record-keeping and reporting.
  10. Participates in evaluation activities related to position and overall grant reporting requirements.
  11. Undertakes special assignments as required e.g. helping to facilitate OUTSaskatoon’s support and social groups, supporting youth at Pride Home, speaking about LGBTQ communities at various community organizations.

Qualifications:

Required

  • BA in Psychology with membership in the Canadian Professional Counsellors Association (CPCA), a Bachelor of Social Work (BSW), Bachelor of Indian Social Work (BISW) OR an equivalent certificate (CISW or CSW)
  • Two years + of experience working in a human services field in a counselling/support services/peer support capacity. Equivalent combinations of education and experience may be considered.
  • Knowledge of queer and trans issues.
  • A valid driver’s license
  • Proficiency in software applications such as MS Word, Excel, Desktop Publishing, Access and PowerPoint
  • Solid communication and interpersonal skills
  • Independent decision making regarding day-to-day operations and strong problem-solving skills
  • Ability and self-reflexivity to work in a team environment
  • Organization and time management skills (able to multi-task and re-assess priorities)

 Assets

  • Knowledge of Indigenous communities, harm reduction, anti-oppression, and anti-racism approaches to community service delivery
  • Experience working for community-based organizations and/or working in the queer community

Working Conditions: The incumbent works in an office environment. Shift and week-end work may be required.  Works at a computer terminal for extended periods of time. Lifts and carries heavy items such as boxes of materials, groceries, and supplies. Mostly drives locally, occasionally travels within the province.

Job Term: This is permanent, full-time position at 30 hours per week.

To Apply: Please submit a detailed cover letter (applicants that do not include a cover letter will not be considered), a resume highlighting relevant education and work experience, and three references by email, mail, or fax to:

ATTN: Krystal Nieckar
services@outsaskatoon.ca
306-665-1224
Fax: 306-665-1280
201-320 21st St W
Saskatoon, SK S7M 4E6

Note that only those chosen for an interview will be contacted.

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